What Information Goes into a UK Companies House Confirmation Statement in 2026?

UK Companies House Confirmation Statements require the company name, registered office address, directors, shareholders (PSCs), share capital details, and a compliance statement confirming lawful activities. Submit these annually within 14 days of your review period end date.

This direct submission confirms your company remains active and compliant. Companies House uses this data to maintain accurate public records.

What Is a Confirmation Statement?

The Confirmation Statement is an annual filing to Companies House declaring your company's key details remain accurate and complete as of a specific review date.

File it online via the Companies House portal. It replaced the old Annual Return in 2016. Every UK limited company submits one yearly. The review period starts on the incorporation or the last filing date. Late filings trigger penalties starting at £150.

Choose your review date strategically. It resets annually from that point. Companies House processes filings instantly upon submission. Expect a confirmation email. This snapshot verifies ongoing compliance.

Why Does Companies House Require a Confirmation Statement?

Companies House mandates it to verify company details, prevent fraud, and keep the public register current with accurate ownership and structure data.

Submit accurate info to avoid fines. Over 1.2 million UK companies file yearly. This process ensures transparency for creditors and investors. Fraudsters target outdated records. Regular updates block misuse.

The statement covers material changes only. Companies House cross-checks against prior filings. Discrepancies trigger investigations. Compliance maintains your good standing. Non-filing dissolves companies after notices.

What Company Identification Details Must You Include?

Include your company name, registered office address, company number, and review date in every Confirmation Statement.

Enter the exact registered office address as approved by Companies House. Use the unique CRN (Company Registration Number). Specify the statement date, which marks the review period end. These basics form Section 1 of the filing.

Verify address matches statutory books. Changes require a separate form AD01 first. Company name must reflect current status, including any abbreviations or suffixes. Review date falls 12 months after prior filing. Companies House rejects mismatches.

Which Director Details Go into the Confirmation Statement?

List all active directors' names, service addresses, dates of birth (month/year only), occupation, and nationality.

Provide details for each director appointed. Service address protects home privacy; use the registered office if none is specified. Date of birth, month and year suffice for identification. Occupation reflects primary role, like "director" or "consultant."

Directors authenticate via email or code from Companies House. New appointments add a full residential address initially. Resignations remove them automatically. Over 4 million director records exist. Accurate listings prevent unauthorised changes.

What Shareholder and PSC Information Is Required?

Report Persons with Significant Control (PSCs): names, service addresses, dates of birth (month/year), nature of control (e.g., owns over 25% shares), and confirmation they remain notifiable.

PSCs include individuals or entities with more than 25% shares, voting rights, or significant influence. List all, even trusts. The nature of control specifies percentages or rights types. Update for changes like share transfers.

Share capital details follow: total issued shares, classes (e.g., ordinary), and amounts. Statement numbers shares precisely, like 100 ordinary shares of £1 each. Companies House tracks 68% of SMEs with simple structures. Verify against the share register.

How Do You Report Share Capital in the Statement?

Detail the total number of shares, aggregate nominal value, and prescribed particulars for each class, such as rights attached to ordinary shares.

State-issued shares count, like 1,000 ordinary shares. Nominal value totals £1,000 at £1 per share. Prescribed particulars describe voting, dividend, and capital rights. Single-class companies list basics only.

Changes since the last filing require explanation. Allotments update totals. Companies House views this for solvency checks. Multi-class setups specify differences, e.g., preference shares with priority dividends. Maintain statutory registers matching these figures.

What about the Statement of Capital Details?

The Statement of Capital lists total shares issued, amount paid/unpaid, and aggregates by class, confirming no uncorroborated changes.

Breakdown by class: ordinary shares show 500 issued, £500 paid. Include unpaid amounts if any. Totals must align with PSC holdings. This section verifies the financial structure.

Companies House uses it for economic activity insights. 92% of filings report under £10,000 nominal value. Errors here flag audits. Update for buybacks or issuances.

Do You Need to Include Compliance Statements?

Confirm your company has not changed nature, carries on lawful business, and keeps the required registers at the registered office or SAIL address.

Tick the compliance box declaring no illegal activities. State registers location: registered office or secure address under SAIL (Statement of Accuracy in Location). This protects sensitive data.

Non-compliance risks strike off. Companies House audits 15% of filings randomly. Accurate declarations maintain the filing history.

How Often Do You File a Confirmation Statement?

File annually within 14 days of your review period end date, with the first due 12 months after incorporation.

Set review date post-incorporation. The countdown starts then. Online filing costs £13; paper £40. Late fees escalate: £150 after one month, £750 after three. Over 95% file on time.

Companies House sends reminders. Choose dates avoiding busy periods. Automatic renewals unavailable; manual submission required yearly.

What Happens If You Miss Filing Deadlines?

Late filings incur penalties: £150 (1 month), £375 (2 months), £750 (3+ months), plus potential prosecution up to £5,000 fine.

Receive enforcement letters first. Prolonged delay leads to compulsory strike-off. Restore via RT01 form costs £100+. Directors face personal liability.

68% of penalties hit SMEs. Timely filing of a Confirmation Statement (Annual Return) prevents disruptions. Learn How much does it cost to file a Confirmation Statement in 2024 for budgeting.

How Do You Prepare and File the Statement?

Gather director/PSCs lists, share registers, and compliance checks, then file online via Companies House WebFiling with an authentication code.

Access the WebFiling portal. Enter CRN and code. Sections auto-populate from prior data. Review changes. Pay the fee electronically.

Authentication code arrives by post yearly; request a digital one if needed. Submit confirms instantly. Download a PDF copy.

Also explore,

Confirmation Statement vs Annual Return: What Changed in UK Company Law 

What Is a Confirmation Statement and Why UK Companies Must File One 

Where Can You Get Help Filing Your Confirmation Statement?

Professional services handle data collection, verification, and submission to ensure compliance and avoid penalties.

Agents access your account with authority. They validate details against records. MyCompanyRegistration specialises in this.

Explore file a Confirmation Statement (Annual Return) for a seamless process. Ready to decide? See why experts recommend Let MCR File Your Annual Confirmation Statement at Companies House.

MyCompanyRegistration delivers accurate filings using official frameworks. This keeps your records current.

UK Confirmation Statements demand precise company, director, PSC, and capital data. Annual filing maintains compliance. MyCompanyRegistration provides a verified submission service. Accurate records protect your business status.

Frequently Asked Questions

What is a UK Companies House Confirmation Statement?

A Confirmation Statement is an annual filing to Companies House confirming your company's key details, like directors, shareholders, and share capital, remain accurate. It replaced the Annual Return in 2016 and must be filed within 14 days of your review period end date. My Company Registration verifies all required information for compliance.

How much does it cost to file a Confirmation Statement?

Online filing through Companies House costs £13, while paper filings cost £40. Late penalties start at £150 after one month. My Company Registration handles File a Confirmation Statement (Annual Return) to avoid extra fees.

When is the Confirmation Statement due?

Submit it annually within 14 days of your chosen review date, which is 12 months after incorporation or last filing. Companies House sends reminders, but missing deadlines incurs fines. Track dates accurately with services like File a Confirmation Statement (Annual Return) from My Company Registration.

What information is needed for a Confirmation Statement?

Include company details, directors' info, Persons with Significant Control (PSCs), share capital, and a compliance declaration. Verify against statutory records before submission. My Company Registration ensures all Confirmation Statement data meets Companies House requirements.

What happens if you miss the Confirmation Statement deadline?

Penalties apply: £150 after 1 month, £375 after 2 months, up to £750 after 3 months, plus strike-off risk. Restore struck-off companies via a formal process. Use My Company Registration's File a Confirmation Statement (Annual Return) service for timely compliance.