How to File a Confirmation Statement at Companies House Step by Step?

UK companies file Confirmation Statements online via Companies House WebFiling or software. Submit within 14 days of the review period end. Confirm accurate company details like directors and addresses. Use a WebFiling account. The fee is £13 online or £40 by post.

This process confirms your company remains active and compliant. Companies House mandates annual filing. Late submissions trigger penalties starting at £150.

What Is a Confirmation Statement?

The Confirmation Statement replaces the Annual Return. Companies file it annually to confirm key details like directors, shareholders, and registered office. Submit once every 12 months from incorporation.

Companies House introduced this in 2016. It streamlines compliance. Directors verify statutory information. Accurate data prevents dissolution risks.

File on or before the review date. Companies House sets this date. It marks 12 months from incorporation or the last filing. Check your dashboard for exact dates.

Who Must File a Confirmation Statement?

All UK incorporated companies file Confirmation Statements. This includes limited companies, LLPs, and overseas branches. Sole traders and partnerships are exempt.

Over 4.5 million entities comply yearly. Directors hold responsibility. They ensure data accuracy. Failure invites fines up to £1,500.

Protected information requires extra steps. Submit statements even if no changes occur. Companies House cross-checks details against records.

When Do You File the Confirmation Statement?

File within 14 days of your company's review period end date. Companies House emails reminders. Review periods run every 12 months from incorporation.

Missed deadlines add the first penalty of £150. Escalation reaches £1,500 after three months. Set calendar alerts for compliance.

Companies House calculates review dates automatically. Log in to view yours. Early filing avoids rush periods.

What Information Do You Need Before Filing?

Gather director details, PSC registers, registered office address, and share information. Verify against official records. Prepare Nature of Business (SIC) codes.

Directors' list full names, service addresses, and DOBs. PSCs include those with over 25% shares or voting rights. Update share allotments precisely.

Download registers from your records. Cross-reference with Companies House. Use templates for accuracy.

How Do You Prepare Your Companies House WebFiling Account?

Register for a WebFiling account on the Companies House site. Use your company authentication code. Activate Government Gateway ID.

New companies receive authentication codes by post. Existing users log in directly. Two-factor authentication secures access.

Link multiple companies to one account. Verify email for notifications. Companies House processes registrations in 24 hours.

How Do You Access the Confirmation Statement Filing Screen?

Log in to WebFiling. Select your company. Choose 'File Confirmation Statement' from the dashboard.

Dashboard shows due dates clearly. Click the prominent button. System loads current data for review.

Screen displays pre-filled information. Review each section methodically.

Verifying Company Details

Scan the registered office address first. Confirm it matches legal documents.

Checking Director Information

Validate names, DOBs, and appointments. Add or remove as needed.

How Do You Confirm No Changes Have Occurred?

Select 'No changes' if details match records. System skips sections. Confirm PSC register accuracy.

This option applies to 62% of filings. Companies House trusts self-certification. False declarations risk prosecution.

Tick boxes precisely. Preview summary before submission.

What Changes Require Updates During Filing?

Update director resignations, new appointments, address changes, or share allotments. Add PSCs if thresholds met.

Director changes need consent forms. Share transfers require allotment details. SIC code updates reflect business evolution.

Three common updates: address shifts (28% cases), director additions (19%), and PSC notifications (12%).

How Do You Handle Person with Significant Control (PSC) Details?

List PSCs with over 25% shares, voting rights, or influence. Provide name, address, and nature of control.

Relevant legal entities count as PSCs. Verify against share registers. Companies House mandates protection applications for sensitive data.

Update if control changes. Examples include new shareholders or trust structures.

How Do You Review and Submit the Statement?

Preview all sections. Pay the £13 fee online. Submit electronically for instant confirmation.

Payment processes via card. Receipt emails immediately. Companies House updates records within hours.

Download a PDF copy. Retain for three years.

What Happens After Successful Submission?

Companies House issues a confirmation email. Registry updates public records. Next review date is set 12 months ahead.

View the filed statement online. Public accesses basic details. Protected info stays confidential.

Monitor the dashboard for issues.

What Are the Penalties for Late Filing?

Late filings incur a £150 fine within one month, £375 after two, and £750 after three. Prosecution possible beyond.

Over 150,000 companies faced penalties in 2024. Directors personally liable. Persistent delays lead to strike-off.

Pay fines promptly to halt escalation.

How Does My Company Registration Simplify Filing?

My company's registration handles full preparation, verification, and submission. Use 

File a Confirmation Statement (Annual Return) for compliance without hassle.

Experts review your data. They file accurately on time. Avoid penalties through professional service.

For basics, read our 

What Is a Confirmation Statement and Why UK Companies Must File One. Ready to proceed? Check 

File Your Confirmation Statement Today with MCR Fast and Accurate Filing.

Can You File Confirmation Statements by Post?

Post paper forms (CS01) to Companies House. The fee is £40. Processing takes 10-14 days.

Online remains faster for 95% filers. Use a post for complex cases only. Include cheques payable to Companies House.

What Common Errors Trigger Rejections?

Errors include mismatched addresses, incomplete PSC details, or invalid SIC codes. Double-check before submitting.

Rejections delay compliance. Companies House returns 8% filings. Edit and resubmit for free.

How Do You Track Filing History?

Access history via the WebFiling dashboard. Download past statements. Companies House retains records indefinitely.

Annual reviews aid audits. Export data for records.

Also explore,

How to File a Company Name Change at Companies House in 5 Steps

Company Name Change Checklist Notifying HMRC Banks and Clients

Why Integrate Software for Repeat Filings?

Accounting software like Xero links to Companies House. Automate data pulls. File in minutes.

Integrations reduce errors by 40%. Set up API access once.

My company Registration offers this via File a Confirmation Statement (Annual Return).

Follow these steps for seamless Confirmation Statement filing. Companies House demands precision. Accurate submissions maintain good standing.

My company Registration delivers verified, timely filings through 

File a Confirmation Statement (Annual Return). Stay compliant effortlessly.

Frequently Asked Questions

What is a Confirmation Statement, and when must it be filed?

The Confirmation Statement, formerly the Annual Return, confirms key company details like directors and PSC under the Companies Act 2006. File it annually within 14 days of the review date set by Companies House. My Company Registration handles submissions online for quick compliance.

How much does it cost to file a Confirmation Statement with Companies House?

Online filing costs £13 via the Companies House WebFiling service; postal filing costs £40. No additional fees apply for standard confirmations without changes. My Company Registration processes these efficiently to avoid late penalties starting at £150.

What happens if I miss the Confirmation Statement deadline?

Late filing incurs automatic fines from £150 escalating to £1,500, plus risks of strike-off after notice. Companies House issues reminders first. Use My Company Registration's File a Confirmation Statement (Annual Return) service for timely submissions.

What information is needed to file a Confirmation Statement?

Provide company number, director details, PSC register updates, and registered office address. Verify no changes or list them accurately per statutory requirements. My Company Registration verifies and files to ensure Companies House acceptance.

Can I file a Confirmation Statement online for my dormant company?

Yes, dormant companies file the same Confirmation Statement annually via WebFiling, confirming no financial changes. It integrates with dormant accounts processes. My Company Registration bundles this with dormant filings for full compliance.