Can I file my confirmation statement online without errors in 2026?

Yes. You can file a confirmation statement online without errors by preparing accurate company data, using authenticated Companies House online services, and validating entries before submission. Follow a checklist and allow at least 24–48 minutes to complete and review the form.

What is a confirmation statement, and why must it be accurate?

A confirmation statement is an annual Companies House filing that confirms registered company information is accurate on a specific date.

Companies House requires this statement to validate company officers, people with significant control (PSC), shares, and registered office details. Accuracy prevents penalties, late filing marks, and potential regulatory scrutiny. Directors must register updates within the required timescales and ensure the confirmation statement reflects the company’s public record on the confirmation date.

Prepare a concise checklist before filing. Include company number, registered office, director and PSC details, share structure, and SIC codes. Use authenticated access via your Companies House WebFiling account or software agent. Validate each field against official records and internal governance documents such as board minutes and share ledgers.

Read our articles, What Happens If You Miss a Confirmation Statement Deadline? And Why Companies House Compliance Matters for Every Director.

How do I prepare to file a confirmation statement online without errors?

Prepare by collecting validated documents, reconciling company registers, and confirming shareholdings and PSC records.

Start with three verification steps: check the latest Companies House public record, reconcile your statutory registers, and confirm identity and addresses for directors and PSCs. Use the company’s register to verify appointment dates, service addresses, and nationality details. Reconcile the share capital section with the company’s share ledger and any share transfer forms.

Assign a responsible person to manage the filing. That person should be familiar with statutory registers and have the authority to access the Companies House WebFiling account. Create a timeline that allows for internal review and director sign-off, and plan for at least 24–48 minutes to complete the online form without rushing.

What common errors cause online confirmation statements to be rejected?

Common errors include mismatched names/addresses, incorrect PSC entries, wrong share totals, and wrong SIC codes.

Companies House rejects filings when entries do not match statutory registers or public records. For example, entering a director’s trading name instead of their formal name causes a mismatch. Omitting a PSC or listing incorrect ownership percentages triggers queries. Entering nominal share capital instead of issued shares produces inaccurate share totals. Misclassifying business activity with the wrong SIC code affects industry classification.

Avoid these errors by using the company’s statutory registers as the single source of truth. Cross-check PSC percentages against shareholdings. Use exact legal names and formal service addresses. When in doubt about SIC codes, use Companies House guidance or select the code that best matches the primary revenue-generating activity.

What steps should I follow when completing the online form?

Follow a step-by-step process: log in, select the company, review prefilled data, update changes, validate entries, and submit with payment if required.

Log in to Companies House WebFiling using your authentication credentials. Select the company by company number. Review prefilled data carefully; the system populates prior details that act as your baseline. Update any changes such as officer appointments, terminations, PSC changes, registered office moves, or share allotments. Validate numeric fields: share totals, total issued shares, and percentages for PSCs.

Use the preview function before submission. The preview displays how the confirmation statement will appear on the public register. Confirm that dates, names, addresses, and share classes match internal records. If you use third-party filing software, ensure it supports Companies House API standards and that you review the software’s mapping for fields such as SIC codes and share classes.

How do I verify People with Significant Control (PSC) information?

Verify PSC information by matching ownership percentages, control routes, and supporting documentation against the PSC register.

Identify direct and indirect ownership routes that confer 25% or more control. Confirm share percentages using the company’s share register, share certificates, and share transfer documentation. For control via voting rights, trustees, or agreements, document the specific legal basis for listing a PSC. Update PSC entries to show current percentage holdings and control mechanisms.

If control changed during the confirmation period, record the date of change and reflect the position on the confirmation date. Use Companies House guidance for complex control scenarios, such as layered corporate structures. Maintain evidence for each PSC entry to support accuracy in the event of regulatory queries.

What do I do if there are changes to shares or officers between filings?

Record changes immediately in the statutory registers, then include them in the next confirmation statement to reflect the confirmation date position.

When a director is appointed or resigns, update the director register with appointment and termination dates. Record share allotments, transfers, and consolidations in the share ledger with certificate numbers and dates. For PSC changes, record the relevant events and supporting documentation.

If the change occurs after the confirmation date but before filing, the confirmation statement should reflect the position on the confirmation date. Use a subsequent confirmation statement or specific update filings (for some changes, Companies House accepts separate filings such as AP01 for appointments) to capture events after the confirmation date.

How long does online filing take, and when is the deadline?

Filing usually takes 15–45 minutes; the deadline is 12 months from the date of the previous confirmation statement.

Simple filings with no changes often take under 20 minutes. Complex filings with multiple PSCs or share classes can take 30–45 minutes. The Companies House deadline is 12 months from the date of the last confirmation statement. Late filings attract a public late filing marker and potential enforcement action. Schedule the filing at least one week before the deadline to allow for internal review.

Keep an electronic audit trail: save screenshots or PDF copies of the preview and submission confirmation. Record the submission ID and confirmation submission date in the company minutes. These steps help in case of future queries or disputes.

How can I reduce errors using digital tools and workflows?

Reduce errors by using validated company registers, automated reconciliation tools, and secure WebFiling access.

Adopt a standard operating procedure (SOP) that requires cross-referencing each data field with statutory registers. Use reconciliation tools to compare internal ledgers with Companies House prefilled data. Implement role-based access for WebFiling accounts to prevent unauthorised edits. Where possible, use filing software that integrates with your company registers and supports the Companies House API.

Schedule quarterly internal reviews of statutory registers. Regular updates reduce the risk of last-minute corrections and inconsistent records. Train staff on how Companies House expects names, addresses, and share details to be formatted.

What legal or compliance risks arise from filing errors?

Filing errors can lead to late filing markers, penalties, disqualification proceedings, and restrictions on transactional activity.

Inaccurate filings create public records that misrepresent the company’s governance. Persistent non-compliance can trigger enforcement by Companies House and, in severe cases, director investigation or disqualification. Incorrect PSC records may breach the Persons with Significant Control regime and attract civil penalties. Errors in share capital reporting can invalidate corporate actions such as allotments or dividend declarations.

Address errors quickly by submitting corrective filings. Keep documentary evidence of corrections and board approvals. Consult a corporate lawyer for complex disputes or potential enforcement actions.

Explore our File a Confirmation Statement (Annual Return) guides,

How to File a Confirmation Statement Online Without Mistakes 

Professional File a Confirmation Statement (Annual Return) Service UK With My Company Registration Team 

How does My Company Registration help companies file confirmation statements accurately?

My Company Registration validates company data, prepares filings, and submits confirmation statements to Companies House on your behalf.

My Company Registration offers a structured process that reconciles statutory registers with Companies House records. The service checks the director and PSC details, verifies share structures, and confirms SIC codes before filing. It reduces manual errors and saves time for directors. Use the My Company Registration service to access expert review and secure submission support when approaching a filing deadline.

Internal reviews and audit trails accompany each filing, producing documentation you can store with company records. This approach minimises the chance of late filing markers and supports regulatory compliance.

Filing a confirmation statement online without errors requires precise preparation, accurate statutory registers, and a methodical filing process. Verify names, addresses, PSC percentages, and share totals against source documents. Use secure WebFiling or a regulated filing service to submit and store proof of submission. My Company Registration provides validation, preparation, and submission services that streamline accurate filing and reduce compliance risk.  
Frequently Asked Questions

How long does it take My Company Registration to file a confirmation statement?

My Company Registration typically prepares and submits a confirmation statement within 24–72 hours after you provide validated company data and authorisation. This timeframe covers data validation, PSC checks, and final submission to Companies House.

What information do I need to provide to File a Confirmation Statement (Annual Return)?

Provide your company number, registered office address, full legal names and service addresses of directors, PSC details with percentages, and current share register totals. My Company Registration uses these documents to verify and reconcile entries before filing.

Can My Company Registration correct errors on a submitted confirmation statement?

Yes, My Company Registration can identify discrepancies and file corrective updates or amendments where permitted by Companies House rules. The service documents the correction and retains evidence of the amended filing for your records.

Is online filing through My Company Registration secure and compliant?

My Company Registration submits filings via authenticated Companies House channels and follows standard data security practices to protect personal and company data. The service also validates entries against statutory registers to maintain compliance with Companies House requirements.

What happens if I miss the confirmation statement deadline?

Missing the deadline creates a public late filing marker and may prompt Companies House enquiries or enforcement; it does not automatically dissolve the company. My Company Registration assists by filing the overdue confirmation statement and advising on remedial steps to reduce compliance risk.