Replace or obtain duplicate incorporation documents to keep your company records safe and up to date.

If your incorporation documents have been lost, misplaced, or damaged, there’s no need to worry. Our replacement service allows you to quickly receive duplicate copies of your official incorporation paperwork. Your documents will be securely posted to you via Royal Mail for added peace of mind.

Replacement Incorporation Documents Service

Losing important company documents, such as the Companies House Certificate of Incorporation, can be stressful. At My Company Registration, we provide duplicate and replacement incorporation documents for business owners who formed their company through us.

Our service helps you stay organised and ensures you always have access to your essential company paperwork, including incorporation certificates and related documents.

How It Works

Replacing your incorporation documents with My Company Registration is quick and straightforward:

  • Select your replacement package

  • Confirm the required company details

  • We prepare your duplicate incorporation documents

  • Your documents are sent via Royal Mail

  • Receive your replacement incorporation documents at your address

Please note:
This service is available only to existing customers who formed their company through My Company Registration. Unfortunately, we cannot replace incorporation certificates for companies that were not registered using our service.

Additional Bound Memorandum & Articles of Association

Commemorate your company’s launch and elevate your corporate records. This service delivers an elegant, professionally printed, and beautifully bound physical copy of your official Company Articles of Association, housed in a premium presentation case.

  • High-Quality Presentation: Perfect for your boardroom, office shelf, or investor meetings. Your core constitutional documents are printed on premium stock and elegantly bound for a lasting professional finish.

  • Preserve Corporate History: Keep your company’s founding rules, internal regulations, and share frameworks protected and easily accessible in a striking hardbound format.

  • Seamless Retrieval: We extract your exact, finalized documents directly from your completed incorporation records, ensuring your printed copy matches the official public registry flawlessly.

£14.99/Year

VAT: £2.00

Duplicate Certificate of Incorporation

Replace a lost document or secure an extra physical copy of your business's birth certificate. We provide an officially formatted, professionally printed duplicate of your Certificate of Incorporation, produced on the exact high-grade legal paper stock required for formal corporate records.

  • Authentic Legal Stationery: Printed on the heavy-duty, compliant paper stock expected by traditional financial institutions, ensuring your document looks and feels entirely official.

  • Corporate Registry Validation: We pull your exact, finalized incorporation data directly from your completed setup files to guarantee an error-free, certified match with the public register.

  • Streamlined Replacement: Skip the hassle of navigating government archives. We manage the retrieval, formatting, and high-quality printing on your behalf.

£34.99/Year

VAT: £2.00

Certified Company Formation Documents

Get your business ready for institutional banking, high-level contracts, or international trade. This service compiles your complete, official company formation paperwork into a single, beautifully bound physical volume—with every single document formally certified as a true copy by a practicing UK solicitor.

  • Professional Solicitor Certification: An authorized solicitor manually reviews and signs off on your paperwork, giving it the elevated legal weight required by traditional lenders, courts, and global authorities.

  • Customized to Your Structure: Your bound volume is tailored precisely to your entity type. Limited by Shares companies receive their Certificate of Incorporation, Articles of Association, Share Certificates, and First Board Minutes. Limited Liability Partnerships (LLPs) receive their Certificate of Incorporation and LLP member details.

  • All-In-One Compliance Vault: Instead of managing loose sheets or digital printouts, keep your business's foundational history protected in a secure, audit-ready bound layout.

£74.99/Year

VAT: £10.00

Letter of Authority

Provide instant, formal proof of your business address to third parties. If a bank, merchant provider, supplier, or government agency requires official confirmation that your company is legally authorized to use our Wenlock Road location, this service delivers a certified digital credential instantly.

  • Official Corporate Stationery: Your bespoke letter is generated directly on our official, branded corporate letterhead, carrying the necessary institutional authority.

  • Instant Digital Delivery: Skip the postal delays. Your formal Letter of Authority is generated as a secure, high-resolution PDF and delivered straight to your dashboard or inbox for immediate use.

  • Streamlined Compliance Verification: The letter explicitly states and confirms your active right to utilize our premium Wenlock Road address as your company's official Registered Office Address with Companies House.

£34.99/Year

VAT: £2.00

What’s the difference between a shareholder and a subscriber?

A shareholder is an individual or entity that owns shares in a limited company. Shareholders collectively own the company and may change over time as shares are transferred or issued.

A subscriber is a person who agreed to become a shareholder at the time the company was incorporated. Although a subscriber does not need to remain a shareholder throughout the life of the company, they will always be recorded as one of the original shareholders in the company’s incorporation documents.

What is a Limited by Shares company?

A company limited by shares is the most common form of limited company. Ownership is held by shareholders, and their liability is limited to the amount unpaid on the shares they hold. These companies are typically run for profit and use Limited or Ltd at the end of their registered company name.

How old do you need to be to own shares in a company?

In principle, a person of any age can be appointed as a shareholder of a company. However, appointing someone under the age of 18 can lead to practical and legal challenges later on, such as restrictions on signing contracts, opening business bank accounts, parental settlement rules, and potential capital gains tax implications.

For these reasons, we recommend seeking advice from a qualified business adviser or accountant before appointing a minor as a shareholder or owner of the business.

How many shares can my company have?

There is no maximum limit on the number of shares a company can issue. However, when forming a company limited by shares, at least one share must be issued at incorporation. When deciding how many shares to issue, factors such as the level of capital you wish to raise, the company’s available funds, and any decision-making rules set out in the Articles of Association should be carefully considered.

By default, companies are incorporated with one share issued at a value of £1, but this can be adjusted to suit the company’s needs.

If you are unsure about the most suitable share structure for your business, we recommend seeking advice from a qualified business adviser.

What information is required to form a company limited by shares?

To register a private limited company by shares in the UK, you’ll need to provide the following details:

  • Valid proof of identity and residential address

  • Proposed company name, registered office address, and nature of business activity

  • Director details and, if applicable, company secretary information

  • Share capital structure and shareholder details

  • People with Significant Control (PSC) information

  • Memorandum and Articles of Association (M&As)