Replace or obtain duplicate incorporation documents to keep your company records safe and up to date.

If your incorporation documents have been lost, misplaced, or damaged, there’s no need to worry. Our replacement service allows you to quickly receive duplicate copies of your official incorporation paperwork. Your documents will be securely posted to you via Royal Mail for added peace of mind.

Replacement Incorporation Documents Service

Losing important company documents, such as the Companies House Certificate of Incorporation, can be stressful. At My Company Registration, we provide duplicate and replacement incorporation documents for business owners who formed their company through us.

Our service helps you stay organised and ensures you always have access to your essential company paperwork, including incorporation certificates and related documents.

How It Works

Replacing your incorporation documents with My Company Registration is quick and straightforward:

  • Select your replacement package

  • Confirm the required company details

  • We prepare your duplicate incorporation documents

  • Your documents are sent via Royal Mail

  • Receive your replacement incorporation documents at your address

Please note:
This service is available only to existing customers who formed their company through My Company Registration. Unfortunately, we cannot replace incorporation certificates for companies that were not registered using our service.

Additional Bound Memorandum & Articles of Association

A professionally bound copy of your Company’s Memorandum and Articles of Association, presented in a formal case. This service is available exclusively to existing customers who have completed their company formation through MadeSimple.

£14.99/Year

VAT: £2.00

Duplicate Certificate of Incorporation

Receive a printed duplicate of your Certificate of Incorporation on the appropriate legal paper. This service is available exclusively to existing customers who have formed their company through My Company Registration.

£14.99/Year

VAT: £2.00

Certified Company Formation Documents

Receive all essential company documents compiled into a single professionally bound pack (UK customers only). The contents will vary depending on whether your business is a Company Limited by Shares or a Limited Liability Partnership—please refer to the FAQ for details. All documents are certified as true copies by a solicitor. This service is available exclusively to customers who have formed their company with us.

£54.99/Year

VAT: £10.00

Letter of Authority

An official letter authorising the use of our Wenlock Road address as your company’s Registered Office. The letter is provided as a digital copy on branded letterhead.

Important: This service is available only to existing customers with an active and up-to-date Registered Office Address subscription.

£14.99/Year

VAT: £2.00

What’s the difference between a shareholder and a subscriber?

A shareholder is an individual or entity that owns shares in a limited company. Shareholders collectively own the company and may change over time as shares are transferred or issued.

A subscriber is a person who agreed to become a shareholder at the time the company was incorporated. Although a subscriber does not need to remain a shareholder throughout the life of the company, they will always be recorded as one of the original shareholders in the company’s incorporation documents.

What is a Limited by Shares company?

A company limited by shares is the most common form of limited company. Ownership is held by shareholders, and their liability is limited to the amount unpaid on the shares they hold. These companies are typically run for profit and use Limited or Ltd at the end of their registered company name.

How old do you need to be to own shares in a company?

In principle, a person of any age can be appointed as a shareholder of a company. However, appointing someone under the age of 18 can lead to practical and legal challenges later on, such as restrictions on signing contracts, opening business bank accounts, parental settlement rules, and potential capital gains tax implications.

For these reasons, we recommend seeking advice from a qualified business adviser or accountant before appointing a minor as a shareholder or owner of the business.

How many shares can my company have?

There is no maximum limit on the number of shares a company can issue. However, when forming a company limited by shares, at least one share must be issued at incorporation. When deciding how many shares to issue, factors such as the level of capital you wish to raise, the company’s available funds, and any decision-making rules set out in the Articles of Association should be carefully considered.

By default, companies are incorporated with one share issued at a value of £1, but this can be adjusted to suit the company’s needs.

If you are unsure about the most suitable share structure for your business, we recommend seeking advice from a qualified business adviser.

What information is required to form a company limited by shares?

To register a private limited company by shares in the UK, you’ll need to provide the following details:

  • Valid proof of identity and residential address

  • Proposed company name, registered office address, and nature of business activity

  • Director details and, if applicable, company secretary information

  • Share capital structure and shareholder details

  • People with Significant Control (PSC) information

  • Memorandum and Articles of Association (M&As)